• I understand that there is a non-refundable $35 annual registration fee per child / per school year, payable at the time of registration.
• My child(ren)'s monthly childcare fees shall be paid by: (a) cash or cheque at the head office, 110-7580 River Road, Richmond, BC V6X 1X6; (b) e-Transfer to cook@ccssociety.ca; or (c) credit card (with a 3% processing fee; invoice issued monthly with a secure payment link).
• All payments must be completed at least three (3) business days prior to the program start date.
• Dates for school closure (Winter, Spring, and Summer Break) will be communicated separately and must be paid in advance.
• A $35 charge will apply for any rejected or returned payments.
• The program does not issue credits or refunds for absences due to sick days, vacation days, or unexpected program closures (e.g., strike days, snow days, power outages, natural disasters, or other circumstances beyond CCSS's control).

I confirm that I have completed and will keep updating the following:

• Registration & Health Form
• Emergency / Field Trip Consent Card
• Immunization Record

I will provide supporting documentation for any individuals legally restricted from access or contact with my child under a Court Order / Separation Agreement.

• My child must be well enough to participate in all aspects of the program, including outdoor play.
• I will notify staff immediately of any changes to my child's health and update records accordingly.
• The program staff reserve the right to exclude my child if illness may compromise the health and safety of others, and may require written medical clearance from a physician before return.
• CCSS staff are trained in the use of Epi-Pens for the treatment of emergency allergic reactions and are only authorized to administer medication to a child that requires specific chronic care or in emergency situations.

• If my child poses a risk to themselves or others, I will be contacted immediately for early pick-up.
• A behavior support plan may be required before my child returns.
• Continued high-risk behavior may require additional support (e.g., a 1:1 worker). In extreme cases, participation in the program may be discontinued.

• Parents / Guardians listed on the Emergency Consent Card must sign in and out when dropping off / picking up the child.
• Written authorization must be provided if someone other than those listed on the Emergency Consent Card will pick up my child.
• I will notify staff of any absence, including school activities (e.g., sports events).
• Late pick-up after 6:00 pm will incur fees of $1 per minute (minimum $10 per occurrence).
• If staff cannot reach me or emergency contacts within 30 minutes of closing, the Ministry of Children and Family Development Emergency Care Office will be contacted, in line with licensing regulations. Phone: 604-660-1044.

I understand and acknowledge that participation in CCSS programs involves certain risks. By enrolling my child, I agree to assume all such risks and any related financial responsibility. I release and hold harmless CCSS, its employees, and volunteers from any claims or liabilities arising from participation.

I understand that one month's written notice, given on or before the 1st of the month, is required to withdraw from the program. Cancellations with less than one month's notice are non-refundable.

Photos of my child may be taken for program documentation and internal use. Photos will not be used for external marketing or online purposes without separate, written parental consent (see the Photo Consent section below, which must also be completed).

I authorize my child to participate in all regular program activities, field trips, and arranged transportation. Parents are asked to provide daily snacks for their child. Please ensure all snacks are nut-free.

Parents / Guardians are required to use the Parent App as the primary method of communication with CKC Before & After School program staff. This includes, but is not limited to:

• Reporting absences or late arrivals
• Requesting early pick-up arrangements
• Confirming authorized pick-up changes
• General questions or program-related inquiries

Parents are also responsible for checking the Parent App regularly for important announcements and updates. I acknowledge that it is my responsibility to read and comply with program policies.

CCSS reserves the right to update policies and fees with reasonable notice to families.